Designing a modern office is only half the journey towards an effective, dynamic and exciting workplace. To make it flourish by preventing friction you need supporting tools. This is where Flowscape and our IoT-based solution comes in. Because honestly; we go to work to work, right? Not to book meetings, dash around looking for colleagues or get annoyed when that projector is still not fixed.
Click the bar to meet the brave features fighting office friction or scroll down to see different ways to connect to the system.
Click below to see different system key features.
You meet the Flowscape system through a number of devices. Click on them to read more.
With a peek at the app or any other device, you get information that enables you to find and book the meeting room that suits your current needs in a zone of your choice. Regardless if it is a soundproof single booth or a conference room for six people.
The system both checks availability in your room booking system and detects if any persons are present in the room. If a space is booked but nobody checks in, the system automatically cancels the booking and make the room available again.
An especially interesting feature is the panic button. With just one click, you will find the closest available room. This function works beautifully when a visitor shows up unannounced or if you need a spontaneous brainstorming with a colleague. Or imaging if your biggest client is waiting in the reception and you realize that you had forgotten to book a space.
If your office has an activity based working environment one of the biggest frictions is caused by not knowing where to sit. With a look in the app on the way to work you easily see occupied and vacant work stations and with just a click the desk is reserved. Since the system also exposes the names of colleagues you can chose a desk next to project members or other fellow co-workers you want to be close to during the day.
Since the Flowmap is divided into zones it´s easy to decide where to sit according to the surrounding atmosphere. A quite zone for deep work, a creative zone for elaborations or maybe an open work area for collaboration.
The system can be made even smarter with desk sensors. The sensor detects when somebody starts using a particular work station. This is automatically showed on the Flowmap through the desk turning red.
Colleague finder enhances collaboration and decreases the time we spend looking for each other. With it our Flowmap truly comes alive and you will literally feel the pulse in the office seeing co-workers move around in real time.
Flowmap gives you a complete overview of the office with status of colleagues and where they are. If you are unable to move over to a colleague you can send an instant message, e-mail or make a call, with one click on your smartphone. The system is designed to be integrated with your current communication system, e.g. Skype for Business.
Personal integrity has the highest priority though. Everybody can at any time use invisible mode, if they choose. Moreover, all data that is saved is anonymized and encrypted and reports can only be generated on aggregated level.
Equipment finder visualizes the location and status of important office equipment. Use it together with the built-in wayfinder to make everybody find their way in your office. This is especially appreciated for newly hired staff or visitors from other branches.
In modern offices many people share the same equipment. But the information of broken equipment is usually not distributed adequately among colleagues. This creates unnecessary irritation and stress.
Our Housekeeper takes care of this. Whoever discovers failing equipment, such as broken projector lamp or a printer with paper jam, can report it with just a click and add an explaining text of what is wrong. Straight away, an icon for non-functioning equipment pops up on the Flowmap for both the responsible caretaker and your colleagues to see.
In Flowmanager, data from the different products of the system is harvested and analyzed. Flowmanager collects data about the flow of people and the usage of rooms and desks. This data has resulted in new ways of looking at how cooperation works in large organizations. This is actually the first ever tool on the market that will help you optimize interaction by analyzing movements in your office.
Flowscape believes in making the difficult easy to grasp, which is why we designed ways of illustrating the findings in Flowmanager accordingly. Take for example the heat maps: by using colors it illustrates to what extent different parts of the office are being used. Red for heavily trafficked and green for calm. And with just a click in the user friendly interface you update all the graphs in real-time.